GDPR for Vue

Vue is a virtual educational and research institute bringing together all those interested in the use of virtual worlds for teaching, research and outreach related to the University of Edinburgh.

The Vue web site is at http://vue.ed.ac.uk. More information on the use of virtual worlds in the University of Edinburgh is available at http://blog.inf.ed.ac.uk/atate/virtual-worlds-technology-for-university-of-edinburgh/

The OpenSimulator-based Openvue grid has only a few local avatars who have regions and creator roles. Most use is as an openly accessible Hypergrid destination to allow users with avatars on other OpenSimulator grids to visit. All local (creator) users for Openvue have been notified and given contact information for the grid manager (a.tate@ed.ac.uk) if they have any queries or issues. A section has been added to the Openvue Terms of Service (ToS) to give the grid manager contact details and to explain what is logged for any visitor and for how long this is retained.

http://virtual.aiai.ed.ac.uk:8002/wifi/termsofservice.html

The European Union General Data Protection Regulation (GDPR) applies to any system which stores personal data. To allow for diagnostics in the case of technical issues Openvue creates logs which record the avatar name, home grid and viewer IP address for any visitor. These logs are not shared with others and are not kept when the grid software is updated. If you have any concern about such logs and their contents please contact <a.tate@ed.ac.uk>, the grid manager.

vue@ed.ac.uk is a mailing list used to communicate occasionally between those interested in the Virtual University of Edinburgh (Vue). This list is normally internal to members of the University of Edinburgh and members are added manually (by Austin Tate on request) and each message allows for unsubscription. Austin Tate can also handle manual unsubscription for anyone requesting it. The mailing list is moderated for posts and non-member posts are removed before being sent to members to keep the number of posts low and encourage people to stay on the list while it may be useful to them.

An article on how various OpenSimulator-based grids are handling GDPR is at https://www.hypergridbusiness.com/2018/06/gdpr-compliance-stymies-hypergrid-travelers/

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