## Minutes of Meeting on 15/02/2017

In Attendance: Paul Anderson UG1 Course Organiser, Rik Sarkar UG2 Course Organiser, Christophe Dubach UG3 Course Organiser, Mary Cryan UG4 Course Organiser, Bjoern Franke Director of Teaching

Bjoern informed the meeting that from now on all Course Organisers will be invited to attend, enabling them to get more involved with any of their course issues.

UG1
No issues, the students are very pleased with INF1-DA, the course is very detailed and the communication channels are also very good.

UG2
Both courseworks are out for INF2D and INF2B and so far there don’t seem to be any major problems. Some of the students are finding the INF2D lectures very repetitive of what we did in first year CL, is it possible to review the course?

UG3
It was asked when the AILP (Artificial Intelligence Large Practical) results would be out since they are delayed for a month now.
The students are really busy with SDP and the match days are held on a Wednesday, there was an issue that the students couldn’t attend the Career Fare Day due to match day.  Also for SDP Garry was off sick last week and there was no-one available to assist the students, causing a bit of a delay in the work, it was asked if someone could be made available in the event of staff absences.
Operating Systems course is very good and the coursework was also very good.
Compiling Techniques coursework marks were quite low but Christophe said if anyone has any issues they can email him directly and he will respond, there is also a post from him on the Piazza group.
SELP feedback was very late in being returned.

UG4
No issues apart from students running jobs on the machines for days, stopping others from using them, this has been reported to Computing Support.

MSc
The project deadline has been extended until Friday 17th February, there are some student who still have not still not registered interest in any projects, they must submit 5 project interest and then they will be marked suitable or unsuitable by the Supervisors.  Some supervisors have said they would be willing to take on some extra students with the support from Phd’s students.
IRR feedback is late it was due back last Thursday 9th February.  NLP and RL lectures are running over time, causing students to run late to other classes.  CCN slides are not available on-line before the lectures, they are up 2 days after the lecture, could this be reviewed.  MT the slides are also not available on-line. IRP tutorials are late in being set up but hopefully the will be resolved after the project deadline on Friday.

General
It was asked if a link could be made available of the events being held in the Festival of Creative Learning week, Bjoern said he would put a link in the blog, but the information can be found by a Google search.

http://www.festivalofcreativelearning.ed.ac.uk/

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## Minutes of Meeting on 08/02/2017

Neil Heatley (ISS Manager) and Paul Jackson (MSc Course Organiser) attended.

Bjoern informed the Reps that from now on all Year Organisers will be invited to attend the weekly meetings.
Teaching Committee meeting will be held today in which students are invited to attend, he will send out the links for previous minutes from meetings and agenda. This meeting covers things like late submission policies, new Course plans, exam viewing etc.  This is good to get opinions on such matters.

UG1
No complaints, all courses are running fine.

UG2
INF2D coursework was released on 3rd February but the skeleton file required will not be released until the 9th, not allowing the students to go ahead and make a start. Also the slides on the web page are from last year 2015/2016.
INF2B and INF2D in both courses the students feel that some of the tutors are not confident in what they are trying to teach in the tutorials.
DMMR had the same course topics currently being offered by the School of Mathematics, there appears to be an overlap in the course context, so students feel they are covering the same stuff they had done last semester.

UG3
SDP is currently underway, so no students were present but are invited to email Bjoern with any issues.

UG4
No general issues.

MSc
The projects available are now online and students can now see what new projects have been recently added. Don Sannella has now emailed out with the Project Demo date. MLP has had guest lectures which were welcomed. RL lectures this week have been replaced by tutorials which is also welcomed. The School still has issues with the amount of students selecting certain supervisors the school is looking into selecting some PhD students to help support supervisors. Self proposed projects are still welcome but the students would need to approach supervisors and ask if they are willing. ( Bjoern this might be missing a few crucial points but the whole chat confuses me! If there is anything to add as I see a few emails went out after the meeting last week. I hope this makes sense, as working from notes and phone from home). Thanks Kendal

General
It was asked if a fridge could be supplied for students to use, Neil informed the students we have to leave Forrest Hill by August and it could be considered when we move back to Appleton Tower.


## Minutes of Meeting on 01/02/2017

Neil Heatley attended this week’s meeting to inform the MSc students that the School will be looking into Hoodies for them at a discounted price and that there would be a standard School colour of blue.

UG1
No issues to report.

UG2
No problems so far with the course, but for INF2B the students said that they find the lecturer unapproachable and feel like they are unable to take notes or even any pictures of slides on their phones. The outside building work on Appleton Tower also makes it hard to hear in the lecture.

UG3
No UG3 students were present due to them all working on their System Design Projects.

UG4/5
The Reps asked when they would receive their informal feedback from their Intermediate Report. Bjoern said their interim report is read by your supervisor, who will give written or verbal feedback.

MSc
It was asked if it was possible for the School to have an MSc Fare bringing together students and MSc project supervisors, but due to the size of the class and 100+ staff this isn’t possible (venue size and scheduling constraints).

It was also asked if the deadline for project proposals could be extended, as the deadline didn’t give students enough time to decide, Bjoern will look into this. Update: I’ve discussed this now with the MSc project organisers and we have decided that we won’t re-open the system for self-proposed projects due to the risk of supervisors cherry-picking strong students, thereby disadvantaging weaker students in the project allocation process.

The web page that has all the projects choices, the students aren’t able to see what projects have been newly added.  Update: New date column has been added and project can be ordered by date now.

General
Neil said he had been informed by Geography about some incident between one of our students and a Geography student, we currently hold a CCN lab in the Geography Building, which is classed as a quiet lab for Geography but the CCN students work in groups which they discuss and this caused a heated argument.

If the students access their My Career in MyEd they will find an advert for an Intern, in which all can apply, this will be for the Summer of 2016.

All students are entitled to view their exam scripts, this can be done by appointment made via the ITO.  Please note that the opportunity to view your papers is for feedback purposes only and it should not be used to take issue with the exercise of the markers discretion in the award of marks.  We recommend that students read the following web pages as a guide to viewing their exam scripts for further clarification:

Further clarification of our policy will be published shortly.

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## Minutes of Meeting on 25/01/2017

Bjoern informed the Reps that there would be a meet the Director of Teaching meeting at 2pm in the Mini Forum after today’s meeting at 2pm.  This is to give all students the opportunity to ask any questions that they may have.  He also explained to the students that the School has until 1st February to have the exam marks uploaded.

UG1
The Reps said the exams were all fine and they were happy with the additional information from INF1-CL and the revision lecture.  INF1-DA appears to have lots of media channels which the students find very helpful.

UG2
There was no issues with the exam diet, all went well.  INF2C-SE coursework 3 was very late in being returned. Bjoern explained that this was because at the start of the Semester the course had a team in place, however some decided not to take the jobs and that left the course without sufficient support, so Paul Jackson the lecturer had to do a lot by himself. Next year the School are hoping to have allocation of duties in place earlier, so we don’t have this issue again.

UG3
Students have now received their feedback from CSLP but were asking about AILP, as that is now 3 weeks late.

UG4/UG5
The final year students are happy with their new Informatics Hoodies. These were issued only to 4th/5th years as they have been part of the School for a few years, it is not feasible to hand them out to MSc students as the class is in excess of 350. Update: We’re looking into ways of offering Hoodies to MSc students at a discounted rate.

They also asked for any information on the project demonstration date, there has been no updates from Don Sannella.  SAPM is apparently being taught to slow and the students are concerned they won’t be able to cover the whole course.

MSc
MLPR was late in being returned but the students were happy with the feedback but it would have been good to get this back before the exam. Bjoern explained that as we do not have caps on our courses, as per University guidelines it is very difficult to judge how many students we have going onto one course, some courses from last year had an intake of 40 which now stands at 200, as we cannot predict enrollments, it is difficult for the School to know what teaching support it requires in order for a course to run without any difficulties i.e teaching space etc.

NLU the students are pleased with the way the course is being taught.

MSc Dissertation topics: Bjoern suggested that the students should pick at least 5 topics in case they don’t get the one that the want to do. Update: Please spread your project selection across multiple supervisors and projects and make sure you also include less popular projects. Some areas such as Machine Learning and Natural Language Processing are very popular – in fact, the demand for projects in these areas exceeds the School’s capacity for project supervision.

General
There is not enough soap in the dispensers at FH.

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## Minutes of Meeting on 23/11/2016

This week’s meeting was attended by Alison Downie from Computing Support.

UG1
INF1-CL has improved and appears to be more organised.  INF1-FP Mock exam allocations for next week have been realised.

UG3
Computer Security was slightly delayed in the realise, it came out in parts over the weekend and the students couldn’t start on the coursework until the Sunday evening instead of the Friday.  It was asked if a extension would be allowed, but the School can’t have extensions after teaching has finished in week 11, due to various reasons, i.e student plans for travel etc.

IAML has seen improvements (in particular, Q&A sessions delivered by a tutor).

MSc
Neural Computation is behind in the course, this was due to issues at the start of the course.  Extensions have been requested, Bjoern will talk to the lecturer.

IRR many students are not happy with the course, they claim it is a very vague course and expectations and delivery varies a lot between tutorial groups.

General
There appears to be some machines that have log in issues, all computing issues should be reported to Computer Support.  There are also reports of some students being logged on the machines hall day when there is no-one using them.  Alison will send out another email, as this is not acceptable.

It was also reported that the printer in the drill hall won’t print. Alison said the printer had originally had a configuration issue, but all further problems should be reported to Computing Support and providing sufficient information on the problem.

Alison also said that Computing Support are looking into making on-line videos of help explaining how run jobs, printing, VPN, NX etc. Any other suggestions would be welcome.

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## Minutes of Meeting on 09/11/2016

This week’s meeting was attended by Alison Downie, User Support Manager,  Computer Support; Neil Heatley, Head of Student Services; Don Sannella, Honours Project Co-ordinator and Heather Walker, Communications Officer.

Don wanted to discuss with the students about the final year Dissertation Workshop and Project Feedback Day, that he had circulated to the students in a previous email. This is something new for this year.

Don asked the students about the timing of these events, would ILW Week be good, Wednesday’s or early evenings, there is space to hold these events on Thursday and Friday of ILW week, Heather Walker will do a Facebook Poll to gather opinions. The students generally think this is a good idea and especially for the student doing their project to let
others see and it would be good if this could be opened up for other years to attend to give them an insight of what to expect in their final year.

Update: Link to the survey https://www.surveymonkey.co.uk/r/ZJWLT8W

UG1
INF1-CL lecture recordings are now all available on-line. There was a good response to the mid semester surveys.

UG2
INF2C-SE the feedback was good for coursework one. The second coursework for INF2C-SE was 8 hours late in being issued, which wasn’t too much of a problem but the students are saying that the Piazza page has contradicting posts from both the lecturer and TA, which is causing confusion (Update: The lecturer has emailed students about this issue subsequent to this meeting). Still waiting on the feedback for INF2A and INF2C-CS
courseworks one.

UG3
AILP still doesn’t have a Wiki or Piazza page set up and the second coursework is due this week 11th November, maybe one can be set up for the next coursework submission on the 21st December. CSLP still no feedback yet, but the lecturer has been unwell, the students are concerned that the second coursework is due on Friday 11th and as it is worth 50% and they have no feedback to work with. IAML there is a delay in the feedback for coursework one and two. (Update: Further issues regarding flipped-classroom lectures have been raised after the meeting and how lectures could be more interactive. The lecturer has been made aware of the concerns and I will try to meet with him and discuss possible solutions).

UG4
MLP coursework apparently requires much more time than what is written in the course description. DS coursework is vague/difficult to understand (Update: Clarification has been provided both in class and on Piazza).

General

Can more staplers be provided outside the ITO, this has now been fixed.

The students mentioned that there has been printing problems in the Drill Hall, with the command printing, the printers appear to print 2 copies and there are also problems with Cloud printing. Web print keeps saying it is unavailable and logging into DICE asks you for your password twice. Alison asked the students to report all problems through the web site, so they can keep on top of all problems the
students are having.

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## Minutes of Meeting on 03/11/2016

Björn explained that the School needs a Rep to attend Board of Studies and Teaching Committee Meetings, these are held approximately once a month during semester times. These meetings are open to students and Björn will post the link to where all the
minutes are held, also anyone wishing to attend can do so.

Board of Studies is attended by Teaching Staff and covers things such as course changes, programme proposals and new courses. Teaching Committee covers general things such as policies.

Board of Studies:

Teaching Committee:

UG1
INF1-CL has had no recordings available since lecture 9 and it would useful if there was a list of resources and study material available. Björn will take this up with the lecturer.

UG2
It was reported that recently some students asked if it could be possible to receive a copy of submitted files attached to the emails we get for coursework submission confirmation. For example, when we receive the emails “Submit Feedback” a file confirmation would be nice just to be sure it’s the right files or versions of them we sent out.

UG3
IVR the students reported that they felt the coursework was far to much for this course being a 10 credit course and students are spending double the amount of time on the work that is stated.

CSLP
It was asked if the code for this course be tested more often, maybe 2 or 3 times a week rather than once a week, this would be to enable the students to get more accurate feedback.

EPL Can a Piazza page be set up?

AILP Urgent: Can it also have Piazza or a Wiki set up?

UG4/UG5
CCS It was reported that the students aren’t finding one particular tutor very helpful, there are 4 tutorials and only 2 tutors including the lecturer.

General
There will be no PC’s installed in Appleton Tower due to on-going work, although the students are still able to use Level 3 as a study space.

Also if anyone want to organise an social events such as a ceilidh, there are funds available.

The University has a 15 working day policy on coursework being returned although the School try and turn this around in 10 working days.

The University of Edinburgh is a charitable body, registered in
Scotland, with registration number SC005336.

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## Minutes of Meeting on 26/10/2016

General

There have been complaints about the smoking at the front of the building at Forrest Hill, staff and students have been asked to move from the main entrance.

Update: This seems to have escalated in the meantime and is now beyond our control. Following an incident yesterday staff of the University’s Communication and Marketing Team have passed this on to the Security and Estates and Buildings teams, respectively. Communication and Marketing staff have been advised by their management to immediately report any incidents of smoking in the designated non-smoking areas to the University’s Security Team.

The School runs a Mechanical Workshop and there is a chance to have guided tours to show the equipment is has, it may prove to be useful for projects. Some of the equipment we have to aid us in this are; milling machines, including a 2-axis CNC mill; lathes; power saws; welding equipment; CAD packages; PCB router; digital storage scopes and other related electronic meters.

After last weeks meeting with the Architect from Appleton Tower, it was discussed about moving more lockers in, but after consideration this may take up a lot of useful space, so we will just be taking the lockers we have at Forrest Hill with us. There are still lockers available in FH, indicating the current provision meets the demand.
UG1
INFPals is proving to be very useful.

UG2
DMMR: It was reported that the students are finding the lecturer Kousha is going through the lectures to fast and they are struggling to keep up.

INF2C-SE was realised 8 hours late but the deadline has been extended.

INF2C-CS the students are really struggling with the first coursework. For a 10 credit course it states that both coursework’s can be done within 30 hours but it isn’t proving to be the case.  Questions asked on the Piazza page are being directed to the labs, but there is only one lab demonstrator available and the labs are very busy, so the students aren’t benefiting from his help.  The course in general is good though.

UG4/UG5
IAML the students are still waiting on the feedback.  The quizzes for the course the students are not finding it helpful.  Piazza has lots of posts and it is very difficult to find useful comments, they are getting lost in all the posts.  Some coursework clarification was provided through Piazza and not everyone has seen it, this would be been better to be sent out via the class list.

ANLP
It was asked if Henry’s lectures could be more structured (actual course content should be given priority and anecdotal context could be provided as an add-on towards the end of the lectures) and his slides could have a better layout.

MLPR is not being recorded as the lecture theatre is not equipped for recordings.  Bjoern suggested that the students ask the lecturer if they can record them themselves.

IRR is proving to be inconsistent and it is not clear of what is expected from the students or tutors. Reading workload varies from 1-2 papers per week in some group to 10 papers per week in others.

MLP labs are held in the Drill Hall and a lot of students aren’t able to get a seat to attend this as there are other students using the space to study.  It would be useful to have timetable so students can see what is booked into the rooms.

IVR: it was mentioned that the coursework was quite a lot, although it was reduced from last year.  There is also 2 lectures a week, they are available on-line but they are very hard to follow as there is a lot of background noise.  There are no lectures notes available – only slides.

Kami Vaniea joined the meeting to explain to the Reps that she is now Equality and Diversity Officer and said that they are going to start doing Career focus groups for females in studying in Informatics.  Our female intake is increasing every year.  There will be a video on-line giving students opinions which will be in various languages.  She is also going to be working closely with Hoppers and CompSoc.  Bjoern mentioned it is possible for the School to fund any staff student social events.

It was asked if the school could pay for refreshments etc if the students were to set up student-run study groups, as lot of students don’t know one another and this kind of thing would help.

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## Minutes of Meeting on 19/10/2016

Update from last week:

Bjoern has spoken with the lecturer Mike Fourman from INF1-CL and he said he would try and get the tutorial solutions and lecture slides posted on-line a bit quicker. He has also spoken with the MLPR lecturer Iain Murray (see comments section following my previous post).

Students can go to Information Services and create outgoing email aliases, for student rep email.

Neil Heatley will look into getting more toilet rolls and bins supplied especially for the weekends.

There will be an update on the refurbishment on levels 6 and 9 from the Architects at 1.30pm and they will ask for advice from the Students regarding the internal layouts of the floors.

UG1
INF1-FP has a class text next week but there will be no lectures as the lecturer Don Sannella is away. It was believed that Don did swap some of his slots with Mike Fourman. It was advised that the students should use their spare time for revision. There was an issue of the INF1-CL lectures not being recorded, there was a problem with some of the
equipment and hopefully it has been fixed, the University is currently looking into replacing the equipment.

UG2
So far all the coursework’s are on time, INF2A was actually released earlier than planned which was good.

UG3
It was reported that IAML review sessions are not listed on Learn. CD has 2 assignments Part 1 and Part 2 but students found it hard to complete Part 2 and Part 1 was not clear.

IVR lectures are starting at 9.10am – 10am, but they are meant to start at 9am – 9.50, allowing students to get to their next class in time.

AILP website says it should have a Wiki page set up but it doesn’t and there is an assignment due.

CS Labs: the machines didn’t have the software installed that was required (GPG?). Bjoern said that the lecturers are asked well before the session starts if anything is required and if they don’t tell Computer Support then it isn’t done.

UG4/UG5
The side lab in the drill hall has 30 PCs installed but they hold tutorials in them and sometimes there are only 3 students in attendance and the students asked if they could also use the room at the same time to utilise the space. Lecturers are encouraged to allow students in the room during tutorials with low attendance if space permits and students are quiet.

There is still an ongoing issue with the machines in the Drill Hall being held up with people running jobs in the back ground and going away stopping others from using them. It was asked if the School has any  policy of how long is right and can others force a log off after a certain time. This is something that Computer Support should be able to advise (Alison Downie recently sent an email about acceptable use policies, which also cover locking machines).

MSc
MLPR the students find the material covered in the tutorials is quite intense and would prefer the tutorials to be fortnightly rather than weekly. Alternatively, some kind of management of expectations would be useful, indicating how to make best use of tutorials even if students haven’t managed to keep up with their workload.

There are lots of big deadlines this week and it was asked if these could be staggered but these deadlines depend on what courses students take, they can’t suit everyone.

General
The Drill Hall is still very overcrowded, Bjoern advised that the students can use the space on Level 3, in Appleton Tower, there is no PCs available but it was pointed out that there is no desks either (Update: David Hamilton is currently looking into this).

It was reported that external students taking Computer Programming Skills had a delay in getting their DICE accounts.

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## Minutes of Meeting on 12/10/2016

• UG1
INF1-CL lecture slides are only uploaded slowly – sometimes up to a week after the lecture. Similarly, INF1-CL tutorial solutions are often only released late. INF1-CL tutorials try to address students with different backgrounds, but with mixed success. Some students find the tutorials too easy, whereas others in the same group are lost. Maybe consider streaming? Lectures are sometimes a bit unstructured (jumping around topics). Students were advised to always ask questions and also to make use of the Piazza forum.
• UG2
Coursework has been released on time – great!
• UG3
There’s potentially an issue around the balance of available course in semesters 1 and 2. More input and concrete examples of problems would be appreciated.
Computer Security coursework was handed out a week late, and now the deadline clashes with IVR. Students praised Kami’s teaching!
AILP software system initially wouldn’t run correctly on DICE. This has now been fixed, but caused a delay. Responses to the problem were slow.
Students comment on Computer Design – a great course! Question regarding demonstration of CD coursework and submission should be directed to the course lecturer.
DBS tutorials appear to be crowded. Enough tutors?
• UG4/UG5
IAR coursework returned early – and with useful feedback!
HCI lecturers and tutorials are very good. Kami has created new tutorial groups.
Doodle polls for tutorial organisations can cause problems if not recorded by ITO.
Final year project group meetings are scheduled for this week and next week.
• MSc
NC haven’t had lectures for last 1.5 weeks. It appears that (some) students haven’t received cancellation email.
MLPR tutorial questions would require more clarification.
Update on IRR tutorial groups: These have now been allocated and scheduled.
ANLP lecture is of high quality!
• General
The School would like to support CompSoc and Hoppers to organise social events involving students and staff. The School can provide funding and organisational support.
Students would like to be able to see room bookings – currently there’s no access to the room booking system at all for students. Would it be possible to provide read-only access to check which rooms are available and when?
AT Level 3 can be used now as independent learning space.
Weekend access to FH requires PIN – this is not generally known to all students and PIN is also not easy to find on MyEd.
Extra toilet paper and bins are required at FH over the weekends. Glass recycling crates should be provided.
• Computing Infrastructure
Student rep email aliases are for incoming email only. Could they be configured such that email could be send by student reps?
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