Staff Student Rep Meeting – Wednesday 14th February 2024

n attendance: David Sterratt Deputy Director of Teaching, James Garforth UG1 Year Organiser, Adam Lopez UG4 Year Organiser, Dimitrios Rakovitis Senior Computing Support Officer, Rory Haddow Senior Computing Support Officer, Stephen McBurney Student Adviser, Meredith Corey Learn Technologist, Kendal Reid ITO

UG1

The INF1B course page is disorganised, it is difficult to find information.  Coursework 2 Part 1 is due 15th February and according to the Reps 150 students missed the submission, even though it is formative, but if you don’t submit then you receive feedback .  There is no guidance on the workshop and the reading is far too much, the instructions are also very long and have too much explanation and it is also not well guiding by the tutors!  Tutorials are downloaded to zip file pages which as an FAQ which doesn’t help.  There is also talk about exceptional grades but the students feel lost by this!  David has suggested that the Reps take all this to the Course Organiser.  David explained that UG1 is till under review for next year.

UG2

There are less emails from the SEPP Course Organiser this week.

Two tutors one for INF2-IADS and one for INF2D did not turn up last week.  David explained that they should really put a message out to the group, or on Piazza and let the Course Organiser know if they know they are going to be absent from their group and attend another group in their absence for that week.

Applications are out for applying for Internships but it is unclear as to who to ask for a reference, previously it would have been a Personal Tutor who the students got to know personally but now they have been replaced by Student Advisers and the Student Advisers don’t feel qualified to do this!

*Action David and Neil to talk to Sophie*

UG3

No Reps in Attendance.

UG4

ACP tutorials being online and risk of unstable internet connection to online lectures.

*Action David has sent to this on Bjoern Franke*

NLU+ piazza not being routinely monitored.

*Action David has contacted the Course organiser*

MSc

No Reps in attendance.

General

There was a discussion about employing UG students as tutors. Reps felt some were excellent, but others lacked training in how to teach and/or were not expert enough in the subject. The opportunity to get experience as tutors is an attraction for some students.

The reps asked what the criteria are for selecting students as  tutors, and when and where is there training? Currently training for all tutors is online, at the start of Semester 1, though some  courses do extra training. Course organisers are responsible for selecting tutors, and will tend to select students with high grades.

We discussed ways of improving tutor training, for example having in-person training, possibly at the end of Semester 2, to give more training time. However, this would probably require even faster  timelines for employing tutors and demonstrators than we already have, and training would still be needed in Week 0. Another idea was  to embed a short course on How to Learn to Teach, which could be part of the first year curriculum.

Action: Meredith Corey to review the tutor training materials and David Sterratt to escalate the suggestions to the Director of Teaching.

AT Bike Store the locks are broken.

*Action Stephen*

The University System Resource Booker is slow and takes a long time to load.  David explained that there is a new Time Tabling System being developed for next year which will be an improvement.

If a student needs to contact their tutor on a course, they can’t find their names, some courses have the tutors named on the Learn pages and some don’t!

The main doors at the basement entrance sometimes work and sometimes don’t, along with one lift being out of action! The ITO  have asked from an update from Estates.

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Staff Student Rep Meeting – Wednesday 7th February 2024

Staff Student Rep Meeting – Wednesday 7th February 2024

In attendance: Toni Noble Deputy Teaching Organisation Manager, James Garforth UG1 Year Organiser, Steven Tonneau UG3 Year Organiser, Adam Lopez UG4 Year Organiser, Chris Williams Cohort Lead UG2, Sophie Mills Student Experience Manager, Ray Finlayson Student Adviser, Meredith Corey Learn Technologist, Kendal Reid ITO

Feedback from Last week’s meeting:

COMN will hold Q & A sessions after the lecture on a Thursday.

SENG the course is half way related to Humanities courses, the Course Organiser will explain this to the class.

ACP Toni will forward an email on the class from the Course Organiser.

PDIOT hasn’t received a reply from the Course Organiser yet!

UG1

Nothing to report.

UG2

The students have asked if the SEPP Course Organiser could cut back on the amount of emails being sent out daily especially late evening and early morning messages.

*Action Toni*

UG3

SDP the instructions for the Project Plan are not detailed enough and they are not happy with the marking, they feel they were marked down on something that wasn’t specified.

FNLP lectures are good and detailed feedback.

UG4

COMN there is a lack of responses on Piazza.

USEC the coursework is interesting.

SENG the lecture recordings are on You Tube with multiple adverts, why can’t they be on Media Hopper?  The coursework is not easy to find on Learn, could it be made more easier to access?

MSc

No Reps in attendance.

General

Chris as UG2 Cohort Leader for BSc AI&CS and BSc AI along with Petros Walden for BSc CS will be holding a even on the 13th March about course choices for UG3 an email will be sent out regarding this.  Chris asked if any of the UG3 Reps would like to be involved talking about their course choice experience.  Sophie will also be something similar for UG1 to UG2.

Fiona McNeill will be holding one hour focus groups for each year group in Flexible Learning Week.

Informatics branded hoodies are still in process with Neil Heatley.

Sophie is working with Emily Martin to consolidate information in creating a web page that will hold all the information with any up-coming career events, social and Industry talks about interviews, etc.

There will be emails sent out from Rebecca Clancy Jones regarding Careers events.

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Staff Student Rep Meeting – Wednesday 31th January 2024

Staff Student Rep Meeting – Wednesday 31th January 2024

In attendance:

Toni Noble, ITO Deputy Manager; Bjoern Franke Director of Teaching; Sophie Mills, Student Experience Manager; Meredith Corey Learn Technologist; Dimitrios Rakovitis, Computing Officer; James Garforth UG1 Year Organiser; Steve Tonneau, UG3 Year Organiser; Chloe Downing, Student Adviser, Rose Hynd ITO

 UG1

It was noted that some students found the maths courses easier than others. This was attributed to different schooling systems allowing school students to take higher level classes pre-university. It was responded by Bjoern that they were actively looking at the curriculum for UG1 – some students used to be allowed direct entry to UG2, this resulted in 50% having failed which is why students are not allow direct entry anymore.

UG2

No comments

UG3

No reps

 UG4

ACP – The Reps voiced dissatisfaction due to the fact that the course is taught solely online. Students would like in-person tutorials.

Reps voiced concerns over the structure of content. Students would like to feel more supported through receiving more of a base knowledge of the course, as sometimes they feel like they have missed important basic information that has not been covered. It was also noted that the course specifications are only in bullet points rather than fuller explanations which students feel like they would benefit from. Concerns had been brought to the Reps on uneasiness regarding the auto-grading of the coursework, with students feeling like there is not full enough guidance as what to do to get each point.

Students would like further information regarding graduations. It was advised by Toni and Sophie to contact the graduation team as well as to view the graduation website for more information.

PDIOT the Reps asked when they could expect coursework marks, as they hadn’t been released yet and they were meant to come out in week 8, semester 1.

SENG – the Reps pointed out that the reading for week 1 was an entire book and a couple of chapters from an additional book. Lectures are recordings on YouTube that seem to just refer from a textbook; there is no additional content being added to these lectures.

The quality of lecture recordings are ‘off’; AGTA – slides are fine but the audio/visual is hard to see/understand. Math10093 is the same, if there is information being drawn on the whiteboard, students are unable to see it. FNLP lecture recordings, the audio comes off and on.

FNLP is highly regarded by the students, with Reps noting that lectures and content are very engaging.

There seemed to be some confusion surrounding reading week, in regards to what forms of teaching would take place, i.e., assessment deadlines.

 MSc

No Reps.

General

Toni noted that the email has now been sent to students regarding the availability of lockers from Monday (05/02/24).

Board of Examiners, UG1 and UG2 have now been published. UG3 marks are being released this afternoon (31/01/24). It was asked if UG4 is coming out soon, Toni said it would be around the end of the week as Course Secretary is off ill.

Meredith said that the First Year Review is happening and looked for confirmation from Reps that students will be around in flexible working week.

It was announced that the School Representatives elections are now open.

 

 

 

 

 

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Staff Student Rep Meeting – Wednesday 29th November 2023

In attendance: Neil Heatley Head of Professional Services, David Sterratt Deputy Director of Teaching, James Garforth UG1 Year Organiser, Adan Lopez UG4 Year Organiser, Emma Corcoran Student Adviser, Meredith Corey Learn Technologist, Kendal Reid ITO

UG1

There was an issue with some answers having wrong marks but the issue has now been resolved.

UG2

IADS quiz was released but there was no announcement on Learn.

INF2C-CS coursework is due on Friday 1st December and new test cases were added the students would have preferred these to have been released earlier.

UG3

No Reps in attendance.

UG4

TTDS coursework one was reported to be poorly marked and feedback wasn’t helpful.

MLP feedback was reported to be harshly marked and the coursework was marked down for a test that was not in the specification.  Coursework 2 was extended by one week which was well received.

CG the coursework is fun.

MSc

Nothing to report.

General

David and James are currently looking into creating a new survey and ran past some ideas with the student Reps.

The talk from the Head of School was really good.

Level 9 was reported to be cold.

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Staff Student Rep Meeting – Wednesday 22nd November 2023

Staff Student Rep Meeting – Wednesday 22nd November 2023

In attendance: James Garforth UG1 Year Organiser, Steve Tonneau UG3 Year Organiser, Sophie Mills Student Experience Manager, Ray Finlayson Student Adviser, Meredith Corey Learn Technologist, Adam Kirylczuk Computing Support Officer, Kendal Reid ITO

UG1

For INF1A the student’s don’t feel that the some tutors and demonstrators are helpful when they are asking questions in the tutorials and labs.  James explained that in INF1B the tutorials, multiple groups will be in one room with one tutor based at each table and one super tutor that can assist tutors in questions that they are unsure about it.

UG2

FDS answers on Piazza with regards to the coursework questions are misleading.

 UG3

No Reps in attendance.

 UG4

No Reps in attendance.

MSc

ANLP there are not enough lab demonstrators especially in the build up to the lectures.

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Staff Student Rep Meeting – Wednesday 15th November 2023

Staff Student Rep Meeting – Wednesday 15th November 2023

In attendance: Toni Noble ITO Deputy Manager, Marjorie Brewer Student Adviser, Meredith Corey Learn Technologist, Christopher Computing Support Assistant, James Garforth UG1 Course Organiser,  Kendal Reid ITO

UG1

The feedback gathered from the Reps has been sent to the Course Organisers, they would like some acknowledgement that it will be considered.

They also asked if there was some screening process for employing tutors and demonstrators, they feel that when asking for help they don’t seem to understand what the students are asking! INF1 tutors in attendance said that they do get the solutions in advance and are meant to prepare in advance.  James said that there is a review on INF1A going forward.

ILA feedback is coming back late!

UG2

Nothing to report they only have one coursework, one homework and one quiz left to do.

UG3

CS the coursework is difficult but the tutorials are good.

UG4

MLP Issues have been sent directly to the Course Organiser.

HCI the instructions for coursework 3 are missing, and coursework 3 depends on the feedback from coursework 2 which has not been returned!  They also had to do an individual quiz which consisted of 500/600 words and multiple choice questions in one hour!

If students require a reference for MSc and PhD applications with the inclusion of missing marks due to MAB this can be requested through their Cohort Leader.

Students have queries about Graduations which they will talk to Neil directly.

MSc

A request was made for the new design of hoodies to have their Degree titles on them?

*Action Neil*

 

 

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Staff Student Rep Meeting – Wednesday 8th November 2023

Staff Student Rep Meeting – Wednesday 8th November 2023

In attendance: Neil Heatley Head of Professional Services, Toni Noble ITO Deputy Manager, Sophie Mills Student Experience Manager, Meredith Corey Learn Technologist, Mohammed Javaid Computing Support Officer, James Garforth UG1 Year Organiser, Steve Tonneau UG3 Year Organiser, Adam Lopez UG4 Year Organiser, Kendal Reid ITO

UG1

INF1A the deadline on a Saturday will be taken to Teaching Committee to discuss.

No other issues.

UG2

INF2-IADS the issue with the coursework disappearing last week for 24 hours, Neil talked to the Course Organisers this was due to a technical challenge being updated, there was no changes to the original coursework online.

INF2C-CS the students would like access to past papers as they are not available on the Past Papers Library page, the Course Organiser has agreed not to allow them to be published, sometimes papers and solutions can be edited and reused.

There are no solutions to the the lab work.

UG3

MOB some students are finding it difficult to hear the lecturer and covers complex topics too quickly, the students would prefer it to be at a more slower pace!

ADS questions on Piazza are going unanswered and there was no tutorials for the first few weeks.

CS Piazza page is not frequently monitored, Neil said he would expect replies to be within 3 days but the students should ask the Course Organiser as what the students should expect the time frame should be for replies.

 UG4

MLP the request for extension for CW2 is suggested to take this to the Course Organiser, the students feel that coursework one was difficult and worth 10% and they are concerned that for coursework 2 they have 10 days to complete it and it is worth 40%, they would prefer it if the coursework was released a bit earlier.  Sophie explained that if the students want to ask for their own extensions through ESC they would need to have a valid excuse which can be viewed here:

https://www.ed.ac.uk/student-administration/extensions-special-circumstances/extensions

HCI the Q&A session about formative coursework was good.

CNS has a deadline on the 24th and the students would like this to be moved to the 27th, the students also have BIO1 and IAML in the same week, it was explained to the students that all the deadlines are set out at the start in their coursework planner and it is all about managing their time around these deadlines.

MSc

A design for new merchandise has been created, this will be sent to Neil.

 General

The exam timetable was released as scheduled.  Meredith explained that once all exams papers are complete the rubric will be announced on the Learn pages, so the students know what to expect.

The PhD talk by INFConnect was good and well attended.

Invite the Postgrad Rep to the meeting.

*Action Neil*

If anyone wants to view their exam script, this request can be made to the ITO.

The whiteboards on level 2, are proving difficult to remove previous writing.

If new whiteboard pens are required they can be collected from the ITO on Level 6 AT.

Plug sockets on level 4 are not working.

*Action Kendal*

The School Rep was at the College SSLC Meeting and the topic of AT opening hours is still ongoing.

Access to connecting to virtual DICE can be problematic it was suggested at the start of semester there should be a workshop on this topic!

A open course for remoting working on DICE can be found here:

https://opencourse.inf.ed.ac.uk/DICE-UG/remote-working

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Staff Student Rep Meeting – Wednesday 1st November 2023

Staff Student Rep Meeting – Wednesday 1st November 2023

In attendance: Neil Heatley Head of Professional Services, Toni Noble ITO Deputy Manager, Sophie Mills Student Experience Manager, Liam McCabe Student Adviser, Alex Burford Mohammed Javaid Computing Support Officer, Steve Tonneau UG3 Year Organiser, Adam Lopez UG4 Year Organiser, Shay Cohen MSc Year Organiser,  Kendal Reid ITO

UG1

The issues of the INF1A deadline being on a Saturday was acknowledged by the Course Organisers an they were sent the feedback collated from the Reps.  This weekend deadline will be taken to Teaching Executive.

*Action Neil*

UG2

INF2C-CS the students would like access to the past papers on the Library web pages, Toni explained that if there is no paper available it means that the Course Organiser has not approved the publication.

INF2-IADS the coursework disappeared from the Learn page for 24 hours, this is due on the 10th! Neil explained that this could be human error or amendments he will contact the Course Organiser.

*Action Neil*

 UG4

CG workshop was good.

 UG3

No Reps in attendance.

 MSc

The course website for Computer Programming for Speech and Language Processing was found to work on the university VPN but not the Informatics school VPN. The school has indicated that this is because this course by PPLS (a different school, and not by Informatics)

The estimated timeline for dissertation projects is available here: https://www.inf.ed.ac.uk/teaching/courses/diss/guide.html#timetable  Please note that this is last year’s website and will be updated.

The School of Informatics is going to launch the school branding clothes for the MSc students of the class of 2024, Neil will talk to the Cohort for suggestions.
*Action Neil*

General

Publication date is 6th November for MAB, the School is aiming for Friday 3rd November but not for SDP.

The Exam timetable due to be released on Friday 3rd November.

Informatics Careers event will extended to Room 6.16, level 6 every Wednesday.  Sophie will put in posters advertising this.

*Action Sophie*

The students have raised concerns about the AT opening times which are every day including weekends 8am – 8pm, they would like this to be extended and although Neil explained that this decision was due to Health and Safety reasons and the students well-being.  The students explained that sometimes it isn’t possible work within the 8am – 8pm times due to other commitments and they often require the use of the DICE machines.  Aurora Chau the School Rep is going to send out a survey to the students and ask for feedback and Neil will look into this again.

*Action Neil*

Mohammed also mentioned that Virtual Dice is available to install on their laptops and you can also log in via RDP service in the Library.  Mohammed also asked the Reps to let student know NOT to unplug the machines from the electric points in the floors and also explained that if someone is logged into a DICE machine and left it then you can log them out by using Control, ALT and Backspace.  Some monitors on level 9 are showing as no signal, it was asked if the students could log these with Computing Support on the Support Form page indicating the name of the machine.

Rooms 5.02 and 5.03 on level 5 have been refurbished and the School are looking at maybe turning them into a quiet lab and a group lab, Neil has asked the students to have a look and them him know their thoughts.

Lights in Room 2.12 AT are not working.

*Action Kendal*

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Staff Student Rep Meeting – Wednesday 25th October 2023

Staff Student Rep Meeting – Wednesday 25th October 2023

In attendance: Toni Noble ITO Deputy Manager, Sophie Mills Student Experience Manager, Ray Finlayson Student Adviser, Adam Kirylczuk Computing Support Officer, Steve Tonneau UG3 Year Organiser, Adam Lopez UG4 Year Organiser, Kendal Reid ITO

UG1

The Reps sent out a feedback survey to the class consisting on 5 questions asking about clarity of tutorials, quality of tutorial explanations, interaction and engagement.  Some students feel some tutors are approachable and cooperative but they wondered why should they attend tutorials if they receive a high score, they don’t see the point and there is lack of discussion.  They also feel that language barriers can be quite problematic.  The Drop in labs they would like more guide on how to answers questions rather than the answer being displayed on the board

The INF1A deadline being at 12 noon on a Saturday will stand , the quiz opens at 3pm straight after the lecture on a Friday and the students have 30 minutes to complete it.

UG2

A survey was sent out to the students from the Reps regarding the coursework  and within under 12 hours there was about 100 replies.  Task 3 is proving to be too difficult, and the this task is part of 6 and the students are really worried they are not going to bale able to complete it.  The labs and lectures have not prepared them for this and there is not enough lab demonstrators to assist.  The students were asking of the deadline which is Friday 27th October could be extended?  They have lots of deadlines due for all other courses and this is causing them to feel anxious.

*Action Sophie*

UG3

PI the students are enjoying working in groups and the tutorials are engaging.

MSC the topics are good.

ILP lectures are not helpful they only cover some concepts, the students would like some new material to be covered and the coursework 1 instructions are confusing and have no clarity.

CSEC the live lectures are insightful and there are to many new concepts and it is quickly paced making it difficult to catch up, the tutorials have good discussions.  Coursework 1 was difficult to set up  and coursework 2 is better.

UG4

MLP is only giving 10 days to complete coursework 2, despite it being 40% of the grade, it was also raised the issue of unhelpful Piazza responses in relation to the MLP coursework clarification questions.

CGR is a very good and interesting course.

CAR the coursework is good.

DBS is enjoyable.

ITCS the lectures are well structured.

MSc

Sophie mentioned that there will be a PhD drop in session on life as a PhD coming soon and an email will be sent out.

*Action Sophie*

 The students would like more regular meetings with their PT’s, Sophie explained that Personal Tutors do not exist anymore they have Student Advisers, their names are on their EUCLID records and can be contacted any time, and they are based on Level 6 of AT.

General

Informatics Careers event held by Rebecca in Appleton Tower on level 3 will extended to level 6.

It is likely that the SDP marks will be returned in January due to lack of markers and taken to the January Boards.

Suggestion was raised that School could include calendar invites for Inf Connect events to boost attendance.

AT opening times are every day including weekends 8am – 8pm, also you will need to use your PIN out of hours for access, apparently Security has told the students the building in not open at the weekend.

*Action Neil*

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Staff Student Rep Meeting – Wednesday 18th October 2023

Staff Student Rep Meeting – Wednesday 18th October 2023

In attendance: Bjoern Franke Director of Teaching, Neil Heatley Head of Informatics Services, Toni Noble ITO Deputy Manager, Sophie Mills Student Experience Manager, Marjorie Brewer Student Adviser, Meredith Corey Learning Technologist, James Garforth UG1 Year Organiser, Steve Tonneau UG3 Year Organiser, Adam Lopez UG4 Year Organiser, Shay Cohen MSc Year Organiser, Kendal Reid ITO

UG1

There is deadlines for INF1A-CL Quizzes at 12 noon on a Saturday, the quizzes are released on a Friday for the deadline due the next day.  It was asked if this could be moved?

*Action Toni*

The students feel that there are inconsistencies in the INF1A tutorials, some tutors are very engaging and some aren’t.  The tutorials have compulsory and optional questions some being difficult and some being easy but the students feel the easier questions seem to be the ones the tutors favour.  In the Maths tutorials they have different exercises to do each week and the tutorials are very much student led with group discussions which the students like.

UG2

INF2C-CS coursework one was released late on Friday/Saturday and as it is based on C they feel it would have better to have been released on the Monday or mid-week!  There appears to be lecture recordings missing, which could be due to a recording failure or changes in room locations!  Previous recordings on C would be useful for the students to access.

Students are struggling to understand Assembly and feel they are trying to learn this on their own and would like more resources!

They also feel that at the start of the year set up guides should be made available of teaching students how to install programmes on their laptops, even if it was one session solely focussed on this.  Bjoern explained that there is links in the Computing Support pages explaining how to do this.

UG3

ADS has no tutorials, workshops or access to practical material.

MOB the quiz material appears to have a bug.

CARD has a deadline is approaching soon the room used for the demonstrations is too small, there isn’t any space for anyone to show their demo’s, it is held one a week on a Tuesday for 2 hours, could this maybe be split into two rooms?

UG4

MLP coursework one was released 2 days late and now has a 10 day deadline, could this deadline be extended?

*Action Neil*

HCI lacks any content and no labs, there is also nothing in place to help them prepare for the class test.  Bjoern explained that the Course Organiser is going to talk to the students directly.

CGR have tutorials which are all on a Monday at 10am, 11am, 12 noon in the Central Area, some students can’t attend as their timetables on a Monday are set at KB.

MSc

The students asked if there was some kind of study space available for them to interact with the rest of their year group.  Neil said as the cohort is so big this may not be possible but he will look into this.

*Action Neil*

General

Informatics Careers event held by Rebecca in Appleton Tower was well received and they hope this could become a regular thing.

There is no update on the marks being returned for the MAB courses, the Boards of Examiners are going ahead next week, but it isn’t hopefully that the SDP marks will be returned, and if they are returned after the Boards then they will go to the January Boards.

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